Administrative Assistant 

NUS HiFES Programme


The Hybrid Integrated Flexible Electronic Systems (HiFES) program is an initiative by NUS and Faculty of Engineering to spearhead innovations in hybrid flexible electronics. We are looking for a customer service oriented administrative assistant to provide general administration, logistical and purchasing support to ensure the smooth operation of HiFES research center and nanofabrication facility.


  • Procurement processing which includes budget verification, PO generation, ensuring timely approvals, follow through with vendors, goods receipts, invoice processing and maintenance of records.
  • Overall office keeping including but not limited to the arrangement of repair and maintenance of office equipment; handling of mails and packages,  office cleanliness and etc.
  • Support on finance matters such as issuing journals, billings, credit notes, creation of vendor codes, verifying claims etc.
  • Asset tracking and purchase reporting.
  • Research grants administration support and budget tracking.
  • Ad-hoc projects as and when required


  • A-level / Diploma holder with at least 2 years working experience
  • Proficient with MS office applications, content management and SharePoint
  • Strong written and verbal communication skills
  • Meticulous, organized and able to work in a fast-paced environment
  • Patient, proactive and resourceful
  • Strong sense of responsibility and commitment

We regret only suitable candidates will be notified.